The club shall be known as the BRITISH HISTORIC KART CLUB. The objective of the Club is to preserve karting heritage, to foster the appreciation of veteran, vintage, historic and classic karts and associated memorabilia and to display and demonstrate these karts to the public and motor sport followers.
The income and property of the Club, howsoever derived, shall be applied solely towards the promotion of the objects of the Club, as set forth in this constitution and no portion thereof shall be paid directly or indirectly, by way of profit, to the members of the Club. This does not restrict the payment in good faith of reasonable and proper remuneration in return for services actually rendered to the Club. The club’s financial year shall run from 1st January. The Club is a non-profit making organisation.
A Club Rule Book will supplement this constitution. Club Members will be expected to adhere to this Rule Book.
- EXECUTIVE COMMITTEE.
The power of administration and financial control shall be vested in the Executive Committee. The Executive Committee shall be elected by ballot at the AGM and shall consist of not more than ten members. The Chairman, Vice Chairman, Treasurer and Hon Secretary will be appointed from members of the Executive Committee at the first committee meeting after the AGM. The Executive Committee may co-opt not more than two additional members to serve on the Committee for a period not exceeding beyond the next AGM. Six members of the Committee shall comprise a quorum. The Committee may appoint a President and/or Vice-presidents as they see fit in order to promote and support the Club. It is a requirement of membership of the Executive Committee that all members of the Executive Committee attend at least 75% of meetings each year. Where this is not achieved the Committee can ask that member to resign their seat.
All members of the Executive Committee shall be elected annually. A member of the Executive Committee may not exceed six years continuous service but after at least one year absence from the Committee they are eligible for re-election. For 2013 and 2014, to preserve continuity this rule will be suspended.
Nominations in writing for new members of the executive committee may be made by any member, and must be:
- Made using the ‘Nomination for Executive Committee’ form which can be downloaded from the club website.
- Accompanied by the signed consent of the nominee and seconder. Members can nominate themselves.
Meetings of the Executive Committee shall be called by the Chairman or by four members of the Executive Committee when they consider the business of the club so warrants, and not less than seven days notice shall be given of all such meetings, emergencies excepted. Meetings are normally held monthly.
The Executive Committee has the power to terminate membership in any case where the conduct of a member is, in their opinion, injurious to the character or interest of the Club.
Membership subscriptions are due on the 1st January each year. Members whose subscriptions are unpaid on 1st April shall be deemed to have resigned.
- HONORARY MEMBERS.
Members may elect as an honorary member any member whom the members of the Club wish to honour. An honorary member shall pay no annual subscription but shall be entitled to vote on any matter.
- ANNUAL GENERAL MEETING.
The annual general meeting shall be held within 20 weeks after the end of the financial year, for the following purposes:
- To elect, if thought appropriate, or confirm the members of the Executive Committee
- To receive from the executive committee a report, balance sheet and statement of accounts for the preceding year.
- To elect any honorary members proposed by the Executive Committee
- To hear and decide on any resolution proposed by the ordinary members.
Any proposed resolution affecting this Constitution must be notified in writing to the Hon. Secretary six weeks before the annual general meeting. Any resolution amending the constitution must be carried by a two-thirds majority of members present and voting.
- EXTRAORDINARY GENERAL MEETING.
Any five members of the Executive Committee or fifteen ordinary members of the club may, at any time, request the Chairman to call a Special Meeting. An application for an extraordinary general meeting must be made in writing to the Chairman. At least fourteen days notice of such a meeting must be sent to all members, and shall state the business of the meeting.
Minutes shall be kept of all proceedings of the club in general meetings and of all Executive Committee‘s proceedings and these minutes shall be open to inspection by any member on application to the Hon. Secretary.
If, at any general meeting, a resolution for the dissolution of the club shall be passed by a majority of the members present and at a special meeting held not less than six weeks later, of which not less than four weeks written notice has been given to each member, that resolution shall be confirmed by a resolution passed by a majority of the members voting on such resolution, the Committee shall immediately or at such future date as shall be specified in such resolution, proceed to realise the property of the club and after the discharge of all liabilities, shall deal with the residue in such manner as shall have been provided for by the members at that meeting.
Exhibitions and demonstrations of members’ karts shall normally be advertised on the Club web site and in the Club newsletter. These will be held, at times and places decided by the Committee and subject to such conditions as that Committee may consider expedient to the occasion. All karts used for exhibitions and demonstrations will be original. The club will normally charge a small fee for demonstrations, the majority to be forwarded to the event organisers to cover insurance. The fee will be determined by the Executive Committee.
- ADDENDUM TO THE CONSTITUTION.
In order to comply with requirements for MSA recognition the following items have been added.
- The club will watch the local administration of the laws and regulations affecting motoring and motor vehicles, and report any proposed local action or scheme to the MSA.
- The club will promote motor competitions in accordance with the rules of the MSA.
Authorised at the Annual General Meeting.
Addendums added and amendments to the constitution approved by extraordinary meetings held on 14 June 2008 and 17 November 2012 and at the Annual General Meeting on 3 February 2013.